Accredited DH Program Applicants

 

This page is for you if you are a graduate of an accredited dental hygiene program and are not registered in another Canadian jurisdiction.  

We look forward to having you join the dental hygiene profession in Nova Scotia.

The basic qualification for registration and licensure to practice dental hygiene in Nova Scotia is graduation from a dental hygiene program which has been accredited by the Commission on Dental Accreditation of Canada or the American Dental Association Commission on Dental Accreditation.

The CDHNS licence year runs from November 1 to October 31. Practising licences expire on October 31 of each year. CDHNS registrants must renew their practising licence and pay the required fees each year. 

During the months of Sep/Oct, we ask you to carefully consider if you plan on applying for the licensing year that ends on October 31, OR for the upcoming renewal year that begins on November 1. You will be asked, by staff, to clarify your intent after an application is received. The full licensing fee is due regardless of when you are issued a practising licence during the year. 

Before you begin, it’s important to know:

  • We are available to help if you have any questions. Reach out to us at This email address is being protected from spambots. You need JavaScript enabled to view it. and we will respond within one to three business days.
  • We have developed checklists to assist you with gathering the necessary documents.
  • All application documents must be provided in English or French. Translations from a professional (certified) translator are also accepted. You are responsible for the cost of all translations.
    • If you had your documents translated for another organization e.g., FDHRC/NDHCB, we will accept a copy of those previously translated documents (if done by a certified translator, as noted above,) if they are sent directly from that organization.

Steps in the Registration and Licensing Process

As set out in sections 3 through 10 of the Regulations and the College’s registration policies, an applicant must meet the following requirements to be registered and issued a practising licence. Detailed information for each step is found below this initial step summary. 

  1. Establish Academic Eligibility by completing an accredited dental hygiene program.
  2. Successfully complete the National Dental Hygiene Certification Board (NDHCB) written exam.
  3. Complete online registration and licensing application form, with application fee. 
  4. Compile required documentation. 
  5. Complete registration and licensing process, including payment of final fees.
  6. Complete interview with the Registrar.
Applications for Registration and Licensing are reviewed by the Registrar. In accordance with the Act (Sections 14 and 17), the Credentials Committee may review an application for registration or licensing upon referral by the Registrar, or at the applicant’s request. See Registration and Licensing Policies for more details. 

 

1. Establish Academic Eligibility by completing an accredited dental hygiene program

Submit a transcript, diploma or degree sent directly from the dental hygiene educational program. Alternatively, you may submit a notarized* copy of your diploma or degree. 

Explanation: The educational requirement for licensure to practice dental hygiene in Nova Scotia is graduation from a dental hygiene program which has been accredited by the Commission on Dental Accreditation of Canada or the American Dental Association Commission on Dental Accreditation.

*Notarized: A Notary public, Commissioner of Oaths, or Lawyer to sign or seal the required documentation. Alternatively, original documents may be brought into the CDHNS office in-person, where staff will authenticate documents. (If you wish to bring in your original document, please contact the CDHNS office to schedule an appointment.) Contact: This email address is being protected from spambots. You need JavaScript enabled to view it. or 902-444-7241.  

2. Successfully complete the National Dental Hygiene Certification Board (NDHCB) written exam

As part of the required documentation, you must provide an original copy of your NDHCB certificate, verifying that you successfully completed the written examination. Alternatively, you may submit a notarized* copy of your NDHCB certificate. 

Explanation: The NDHCB written examination tests whether an applicant possesses the necessary theoretical knowledge, skills, attitude and judgment required for entry-level practice. The NDHCB Candidate Guide provides information on the exam objectives, eligibility criteria, application procedures (including accommodations for testing), development process, format, content, security measures, scoring and exam review application process. The Candidate Guide is available on the NDHCB websiteThe examination is held in May and again in September and January (depending on applicants) at Dalhousie University, Halifax and at a variety of other sites across Canada. A list of examination sites and the deadlines for application to write the examination are posted on the NDHCB website. 

Important: Due to the COVID-19 pandemic, many writing centres are closed, or open with significantly reduced capacity. The September 2022 NDHCB examination sittings were administered using virtual proctoring, with some limited availability for in-person writing centres. The NDHCB will make a decision about how future examination offerings will be administered at a later date. This decision will be posted on the NDHCB’s website. On Jan 1, 2022, the Federation of Dental Hygiene Regulators of Canada (FDHRC) and the NDHCB amalgamated. Currently, the NDHCB written exam information is still accessed through the website noted above. 

*Notarized: A Notary public, Commissioner of Oaths, or Lawyer to sign or seal the required documentation. Alternatively, original documents may be brought into the CDHNS office in-person, where staff will authenticate documents. (If you wish to bring in your original document, please contact the CDHNS office to schedule an appointment. Contact: This email address is being protected from spambots. You need JavaScript enabled to view it. or 902-444-7241.  

3. Complete the online registration and licensing application form, with the application fee

Registration is available online. Start by submitting Part 1 of the Application for Registration and Licensing (completing a Registrant Profile).

Once you have completed the Registrant Profile, you will be sent an email confirmation that includes a link to your application. 

  • You may also upload the necessary documentation required within the application. You DO NOT have to upload all of the documents at once.
  • Your application will not be reviewed until you submit the non-refundable application fee.
  • The balance of the fees must be paid before your application will be considered complete. Please review the full listing of fees here.  
  • The next steps provide further details on the required documentation. You will also find this information summarized in the application checklist, which is listed below. It can also be downloaded directly from the application form.  

Registration and Licensing Application Checklist for November 1, 2022 to October 31, 2023

Registration and Licensing Application Checklist for New Grads ONLY for November 1, 2022 to October 31, 2023

4. Compile required documentation

There is no specific order that the documentation, listed below, must be provided. However, before your application will be considered complete, all applicable documentation must be received. 

A. Provide proof of identity, including verification that you are a Canadian citizen or legally allowed to work in Canada

  • Upload a passport-sized photo in a format appropriate for a regulator e.g., business casual clothing. This does not have to be an actual passport photo. This gives you an example of the image size and that it should be a full facial profile (head and shoulders). You may smile in your photo.  
  • Upload a copy of your birth certificate. If this is in a language other than English or French, please provide a translation.   
  • Legally authorized to work in Canada. If you were not born in Canada, please upload a Canadian passport, your employment visa, or permanent resident document. 
  • Name changes: If your current name differs from that on the birth certificate and/or transcript, upload evidence of a name change e.g., driver’s licence, passport, marriage licence, or other government issued ID.

B. Currency in Practice
Applicants must meet one of the following:

    • Completion of a dental hygiene diploma or degree within the 3 years immediately preceding the date the application for registration is received. (The document outlined in Step 1 is sufficient if you graduated less than three years ago);
    • Provide evidence of practice as a dental hygienist within the 3 years immediately preceding the date of the application for registration is received. If applicable, evidence of the 600 practice hours must be in the form of a signed letter from the employer (on letterhead), ROE (Record of Employment), or another acceptable alternative document, as determined by the Registrar. ; or
    • Have successfully completed a Council-approved alternate requirement (e.g., refresher education program) within the year immediately preceding the date the application for registration is received. (Documentation required - certificate of successful completion, plus cover letter from the educational institution.) 

C. Have Currency in Continuing Education (Continuing Competence)
Applicants must meet one of the following:

    • Completion of a dental hygiene diploma or degree within the 3 years immediately preceding the date the application for registration is received. (As noted in B, the transcript you provide is sufficent evidence);
    • Provide evidence of having obtained 45 hours of continuing dental hygiene education within the 3 years immediately preceding the date the application for registration is received. (This is entered directly within the application.); or
    • Have successfully completed a Council-approved alternate requirement (e.g., refresher education program) within the year immediately preceding the date the application for registration is received.  (Documentation required: Upload the certificate of successful completion, plus the cover letter from the refresher course educational institution.) 

D. Upload the certificate verifying you have completed the Nova Scotia Jurisprudence Examination
Applicants must successfully complete a jurisprudence exam for Nova Scotia which assesses an applicant’s understanding of the legislation, standards of practice, and other matters relevant to the practice of dental hygiene in Nova Scotia. There are two courses (with exams) that meet these criteria — the Jurisprudence Course (JP) for Nova Scotia or the Self-Initiation (SI) Course for Nova Scotia (exam includes SI and JP exam content). 

    • It is strongly recommended that you complete the NS Self-Initiation (SI) Course, unless you are applying for an exemption, since all dental hygienists must be authorized to self-initiate within two years of initial licensure [Regulations 8 (1) (h)].
      • Alternatively, you may request an exemption from completing the SI course, and provide evidence that you have the equivalent education/experience to that provided by the self-initiation module, as determined by the Registrar. [Regulations 8(1) (h) (ii)] If approved, you will not be required to complete the SI course. You will still be required to complete the NS JP course. 

        Please contact CDHNS to request the template for submission.

    • Both the SI and JP courses are offered as online courses through the CDHA. Please contact CDHA directly to register, or for further details on the courses. 
    • Note: If you successfully complete the Self-Initiation Course (Nova Scotia), you are not required to complete the separate NS JP exam. 
    • Review the Act and Regulations on the Legislative Information page.

E. Demonstrate Good Conduct/Good Character  

  • Verification of Registration (evidence that you are in good standing in any previous jurisdiction) Complete the form provided by CDHNS. Follow these steps:  
    • Complete Part A of the form and send it directly to each jurisdiction where you are, or have been previously certified, licensed, or registered as a dental hygienist. 
    • The jurisdictional regulatory body must complete Part B and send the completed form directly to the CDHNS.
      Note: If you currently hold an unrestricted practising licence in another Canadian Jurisdiction, please go to the Tab entitled Applicants Currently Registered or Licensed in another Canadian Jurisdiction, and follow the application steps provided there.   
  • Self-declaration: In addition to the good standing verification from other jurisdictions, as applicable, there are good character questions that you must self-declare on the application form. 

F. Upload a perment CPR Card/Certificate, completed at the level required by Council, taken within the last 12 months. Must include both a classroom instruction and a practical component. See CPR Information and Courses for further details.

G. Upload your Professional Liability Insurance (PLI) policy(ies), as required by legislation and Council policy. You must have PLI for the full period for which you are applying for your initial practising licence. 

H. Evidence of English language proficiency, This is necessary for safe and competent practice. If there is no equivalent English proficiency requirement in the jurisdiction where you are currently registered, your primary language is not English and/or your program of study was conducted in a language other than English, you will be required to provide proof of English language competency. Please refer to the current English language requirements.

5. Complete registration and licensing process, including payment of final fees

Time Frames for Processing Applications

Applications are processed in the order in which they are completed. We do our best to process all applications in a timely manner. Typically, applications take about 4-6 weeks to be completed and for individuals to be placed on the CDHNS Register and issued a practising licence. This timing depends on the length of time it takes the applicant to provide all of the necessary documentation and fees. During busier times, e.g., renewals and when multiple new graduates apply, this time frame may be extended. Please inform potential employers of this time frame, so that they can schedule your anticipated start date, accordingly.

Fees
The attached document provides you with a listing of potential application, registration, and licensing fees.

Payment Methods
For all applications, we accept certified cheques or money orders, e-transfers, and credit card payments. When an invoice is generated, it will include further details on how to complete the methods of payment. 

To ensure you are appropriately credited, provide the following information for all payment forms: 

  • the first name and last name of the individual who submitted the application form.
    • This must match the name on the initial application.
  • the invoice number related to that payment. Please remember that the invoice for your registration and licensing fee will be generated later in the application process. Your application invoice fee will be generated as soon as you submit your application.  

We accept credit card payment through Plastiq. Using Plastiq, a third-party service provider, you can pay with MasterCard, Visa or American Express:

Plastiq payments may take 3-5 business days to process and that a Plastiq service fee will be applied (up to 2.9% for credit cards, 1% for debit cards).

For more information about Plastiq, review Frequently Asked Questions About Plastiq

6. Complete an interview with the Registrar

Applicants are required to meet with the Registrar, virtually. 

This is the last step in the application process. An interview is not booked until the rest of the registration process is complete. Once an application is complete, the CDHNS will contact you to schedule this interview.

The purpose of this structured interview is to ensure that newly licensing registrants understand their professional obligations regarding the practice of dental hygiene in Nova Scotia, including obligations under the Act and Regulations. There is no advance preparation required by the applicant. 

The interview will highlight:

  • Sections 25 through 28 of the Regulations;
  • the Order or Protocol, Appendix A to the Dental Hygiene Regulations (if applicable);
  • the CDHNS Continuing Competency Program Requirements document; and
  • any other relevant information pertinent to the specific registrant.

During this interview, you are able to ask questions and obtain clarity on any area of the legislation, or elements of dental hygiene practice, that may be unclear.